Top Calendar Apps for Freelancers: Boost Productivity
Written by  Daisie Team
Published on 10 min read


  1. Google Calendar
  2. Microsoft Outlook Calendar
  3. Fantastical 2
  4. Asana
  5. Todoist
  6. Trello
  7. Timepage
  8. Doodle
  9. Calendly
  10. Boost productivity with calendar apps

If you're a freelancer, staying organized is a non-negotiable aspect of your career. It's all about juggling multiple tasks, keeping track of various projects, and most importantly, meeting deadlines. A reliable calendar app can be a lifesaver in this regard. So, let's explore some of the best calendar apps for freelancers that can help streamline your workflow and increase your productivity.

Google Calendar

The first app on our list is none other than Google Calendar. Known for its simplicity, versatility, and seamless integration with other Google services, it's often hailed as the best calendar app for freelancers. Here's why:

  • Easy Scheduling: With Google Calendar, you can effortlessly schedule meetings, set reminders, and block time for deep work. The user-friendly interface makes it easy to navigate and manage your time effectively.
  • Integration with Google Services: If you're already using Gmail, Google Docs, or Google Sheets, you'll appreciate how smoothly Google Calendar integrates with these services. For instance, it can automatically add events from your Gmail like flight bookings or concert tickets.
  • Sharing and Collaboration: Google Calendar isn't just about managing your own time — it also lets you share your schedule with others. This feature is especially useful when working with teams or clients. Just share your calendar or specific events, and everyone stays updated.
  • Customization: Google Calendar allows you to customize the look and feel of your calendar, add personal goals, and even set daily habits. This makes it not just a productivity tool, but also a personal development ally.

In summary, Google Calendar is a versatile, intuitive, and powerful tool. It's not just a calendar, but a productivity powerhouse that can help you manage your freelance tasks more effectively. If you're on the hunt for the best calendar app for freelancers, Google Calendar is definitely worth considering.

Microsoft Outlook Calendar

Next on our list is the Microsoft Outlook Calendar. This app is more than just an email client with a calendar feature. It's a comprehensive tool that can help you manage your freelance work with ease. Here's why it stands out:

  • Integration with Microsoft Suite: If you're a frequent user of Microsoft products like Word, Excel, or PowerPoint, you'll find the integration of the Outlook Calendar with these services to be a major plus. You can seamlessly schedule appointments, set reminders, and even add tasks directly from your emails.
  • Advanced Scheduling Features: Microsoft Outlook Calendar comes with an array of advanced scheduling features. You can view multiple calendars at once, share calendars with colleagues or clients, and even schedule meetings across different time zones. This makes it an excellent tool for freelancers dealing with international clients.
  • Email and Calendar in One: One of the unique features of Microsoft Outlook Calendar is that it combines your email and calendar in one place. So, you can manage your correspondence and your schedule without having to switch between different apps.
  • Task Management: Microsoft Outlook Calendar also includes a task management feature. This means you can create to-do lists, set due dates, and track your progress all from within the app. This is particularly handy for freelancers who need to keep track of multiple projects at once.

Overall, Microsoft Outlook Calendar is a robust, feature-rich app that can help you stay on top of your freelance work. If you're looking for an all-in-one solution that combines email, calendar, and task management, this might just be the best calendar app for you.

Fantastical 2

Let's explore another brilliant option - Fantastical 2. This app is a real game-changer when it comes to managing your schedule. It's not just a standard calendar app, but a productivity tool that brings a touch of magic to your day-to-day planning. Here's what you can expect:

  • Intuitive Interface: Fantastical 2 is known for its clean, intuitive interface. It's easy to navigate, making it a breeze to add events, reminders, and tasks. You'll find it surprisingly easy to plan your day, week, or even your month.
  • Natural Language Parsing: This feature is the real star of the show. Simply type in something like "Meeting with Alex next Friday at 3pm" and Fantastical 2 will automatically create an event with those details. It's like having your very own personal assistant!
  • Flexible Views: With Fantastical 2, you can switch between daily, weekly, monthly, and yearly views with just a couple of clicks. This flexibility lets you view your schedule in a way that best suits your planning style.
  • Task Management: Just like Microsoft Outlook Calendar, Fantastical 2 offers task management features. You can create to-do lists, set reminders, and prioritize tasks, making it easier to stay organized and on track.

In conclusion, if you're after a calendar app that's easy to use, visually appealing and packed with features, Fantastical 2 could be the best calendar app for freelancers like you. It's all about making your life easier and your work more efficient.


Next up on our list is Asana, another standout contender in the quest for the best calendar app for freelancers. This tool isn't just a calendar—it's a full-fledged project management app that freelancers can use to streamline their workflows and stay on top of their tasks. Let's take a closer look:

  • Project Visualization: One of the unique features of Asana is its visual project management. You can create projects, add tasks, and assign deadlines, all of which can be viewed on a colorful and interactive timeline. This feature allows you to visualize your project's progress and adjust your plans accordingly.
  • Task Prioritization: With Asana, you can prioritize your tasks based on their importance or urgency. You can even create custom fields to assign priority levels or categories to each task. This makes it easier to focus on what's important and not get overwhelmed with a long to-do list.
  • Team Collaboration: If you're a freelancer who often collaborates with others, Asana could be the perfect tool for you. You can share projects, assign tasks, and comment on tasks, making it easy to collaborate and keep everyone in the loop.
  • Integration Capabilities: Asana seamlessly integrates with many other tools that freelancers commonly use, like Google Drive, Slack, and Zoom. This means you can keep all your work in one place, reducing the need to switch between multiple apps.

Asana is a versatile and powerful tool that offers more than just calendar functionalities. Whether you're juggling multiple projects or need a better way to collaborate with others, Asana could be the best calendar app for freelancers like you.


Are you finding it challenging to keep track of all your tasks? If yes, then Todoist might be the best calendar app for freelancers like you. This task management app can help you organize your day-to-day tasks and never miss a deadline. Here's what makes Todoist stand out:

  • Task Organization: Todoist allows you to create tasks and subtasks, making it easier for you to break down complex projects into manageable chunks. You can also categorize your tasks into different projects for better organization.
  • Priority Levels: Todoist lets you set priority levels for each task, allowing you to focus on the most critical tasks first. It's a great way to stay on top of your work and ensure nothing falls through the cracks.
  • Reminders and Notifications: Never miss a deadline with Todoist. You can set reminders for your tasks, and the app will send you notifications to ensure you're always on top of your schedule. This feature is particularly useful for freelancers, where every deadline counts.
  • Integration Capabilities: Todoist can integrate with numerous other tools, such as Google Calendar and Dropbox. This feature makes it possible to manage your tasks and calendar from one place, thereby increasing your productivity.

With its user-friendly interface and robust features, Todoist may just be the productivity boost you need. Give it a try and see if it's the best calendar app for your freelance needs.


Let's take a look at another fantastic tool: Trello. This app is a superb alternative if you're searching for the best calendar app for freelancers. It's a project management tool that uses boards, lists, and cards to help you stay organized and on top of your tasks. Here's why Trello might be your next favorite tool:

  • Visual Boards: Trello's use of boards and cards provides a visual representation of all your tasks. You can quickly see what you're working on, what's coming next, and what's completed.
  • Collaboration: Working with clients or other freelancers? Trello makes collaboration easy. You can share boards, assign tasks, and even leave comments on cards.
  • Customizable: With Trello, you have the freedom to customize your boards to fit your work style. You can add labels, due dates, and checklists to your cards to make them more informative.
  • Integration: Similar to Todoist, Trello also integrates with other apps. This means you can connect your calendar, email, and even cloud storage to Trello for a more streamlined workflow.

Whether you're managing a complex project or juggling multiple clients, Trello can be a game-changer. Give Trello a try and see if it becomes your best calendar app for managing freelance work efficiently.


Here's a calendar app that's a bit off the beaten path but worth considering: Timepage. It's a sleek, stylish app that combines events, maps, and contacts. If you're a freelancer who values design and user experience, this might be the best calendar app for you. Let's explore its unique features:

  • Design and Interface: Timepage's beautiful design and intuitive user interface make scheduling enjoyable. Its clean, minimalist layout eliminates clutter and keeps your focus on what's important.
  • Ease of Use: Adding events is a breeze with Timepage. Just tap a date, type in your event, and you're done. It's that simple.
  • Maps and Weather: Timepage integrates maps and weather into its calendar. This is especially handy if you have in-person meetings. The app will show you where your meeting is and what the weather will be like that day.
  • Customizable Views: You can view your calendar by day, week, or month, or in a list format. With these options, you can choose the view that best suits your planning needs.

Timepage might not have all the bells and whistles of some other apps, but its simplicity and design make it a strong contender for the best calendar app for freelancers. It's perfect for those who want an elegant, easy-to-use app that keeps them on track.


Now let's switch gears and talk about Doodle. This isn't your traditional calendar app, but it's a tool that could be a game-changer for freelancers. Have you ever tried to schedule a meeting with multiple participants? It can feel like solving a Rubik's cube. That's where Doodle comes in.

  • Easy Scheduling: Doodle's main feature is its scheduling tool. You propose multiple times and dates for a meeting, then send the Doodle poll to your participants. They pick the times that work for them, and voila, Doodle finds the best time for everyone.
  • Integration with Other Calendars: Doodle syncs with Google Calendar, Outlook, and iCal. So when a meeting time is decided, it's automatically added to your calendar.
  • Mobile App: The Doodle mobile app lets you schedule meetings on the go. This is a great feature for busy freelancers who aren't always at their desks.
  • MeetMe Page: Doodle offers a personal MeetMe page where your clients can see when you're available and propose meeting times. It's like your personal scheduling assistant!

While Doodle may not be the traditional best calendar app for freelancers, it's hard to beat when it comes to scheduling group meetings. If this is a big part of your freelance work, Doodle could be a lifesaver.


Next up is Calendly, another unique contender for the title of best calendar app for freelancers. While it's not a traditional calendar app per se, Calendly specializes in one thing and does it extremely well: scheduling meetings. But it's not just about scheduling — it's about eliminating the endless back-and-forth emails. Here's how.

  • Easy Meeting Setup: With Calendly, you simply set your availability preferences and share your personalized Calendly link with clients or colleagues. They pick a time, and the event gets added to both of your calendars. It's that simple.
  • Flexibility: You can set buffer times between meetings, prevent last-minute meetings, create secret event types, and even put a cap on the number of meetings in a day. It's your schedule, you control it.
  • Time Zone Intelligence: This is a biggie for freelancers working with international clients. Calendly automatically detects the time zone of the person booking the meeting, so there's no confusion or 3 a.m. surprises.
  • Integration Power: Calendly syncs with Google, Outlook, Office 365, and iCloud calendars to avoid double bookings. It also integrates with apps like Zoom and Salesforce.

Calendly might not be your everyday calendar app, but it is a powerhouse when it comes to scheduling meetings. If that's a big part of your freelance life, Calendly could be the best calendar app for your needs.

Boost Productivity with Calendar Apps

Well, there you have it. From Google Calendar to Calendly, this list of the best calendar apps for freelancers provides a diverse range of tools to optimize your time management and productivity. But why does it matter? Why should you, as a freelancer, consider using a dedicated calendar app?

  • Stay Organized: When you're juggling multiple projects, it's easy for things to slip through the cracks. A calendar app helps you keep track of all your tasks, deadlines, and appointments in one place.
  • Save Time: Time is the one resource you can't get more of. Calendar apps streamline scheduling and planning, so you can spend less time managing your schedule and more time doing what you do best.
  • Reduce Stress: There's nothing worse than the nagging feeling that you're forgetting something. With a calendar app, you'll have peace of mind knowing that everything is neatly organized and accounted for.
  • Work Smarter: Many of these apps come with features like time blocking, reminders, and analytics that help you work more efficiently and effectively.

So, which one will it be? Which one of these calendar apps will you choose to boost your productivity? Remember, the best calendar app for freelancers is the one that fits your specific needs and working style. So give these apps a try, and find the one that works best for you. Your future organized, productive, stress-free freelance self will thank you.

If you're looking to boost productivity and manage your freelance career more effectively, don't miss the workshop 'Freelance Freedom: What You Should Know' by dominique_eloise. This workshop will provide you with valuable insights and tips on how to achieve success in your freelance career and maintain a healthy work-life balance.